tr* fa ii' i. va' OFFICE OF COUNTY MAYOR TIM BURCHETT Department of Finance 400 Main Street, Suite 630, Knoxville, TN 37902 MEMO: KNOXVILLE CHAMBER REVIEW OF KNOX COUNTY APPROPRIATION SEPTEMBER 21, 2012 TO: KNOX COUNTY COMMISSION FROM: KNOX COUNTY DEPARTMENT OF FINANCE At the request of Conunissioner Mike Haniniond, the Knox County Finance Department was assigned to review the Knoxville Charnber's records pertaining to the invoices submitted by the Knoxville Chamber for reimbursement by Knox County. The Knox County Finance Department reviewed all the records presented by the Knoxville Chainber. The following procedures were perforrned in our review: 0 Amounts presented on the Knoxville Chaniber's invoices were traced back to the source docuinents invoices, payroll registry, etc.). No exceptions were noted. 0 analytical procedures comparing the Knoxville Chamber's quarterly invoices, examining variances between quarters. As a result of our review, we noted that an invoice was paid for by the Knoxville Chamber for online advertising, promoting Innovation Valley and should not have been included for reiinburseinent under this contract. When the Knoxville Chan1ber's Finance Department was asked about the invoice, it was determined it was an error and corrected by the Knoxville Chan1ber's Finance Department. The amount of the invoice was immaterial to the overall reimburseinent. Except for the preceding, no exceptions were noted. 0 Program Compliance Reviews were performed to see if the Knoxville Chamber was complying with the direct service contract with Knox County. No exceptions were noted. Based on the inaterials reviewed, all funds paid by Knox County te the Knoxville Chamber were properly utilized in accordance with the defined services agreement. The Knox County Finance Department to the Knoxville Charnber to set up a separate account for the transactions to be reimbursed by Knox County. This account would provide more transparency in the iinancial transactions between the Knoxville Chamber and Knox County. The Knoxville Charnber agreed and is in the process of establishing the account. phone 865.215.2350 fax 865.215.2352