Govern ment Ministry of Social Services of 171th Floor, 1920 Broad Street saSkatChewan REGINA, CANADA S4P 3V6 Phone: 306- 787-0227 Fax: 306-787-3650 November 3, 2017 Geoff Leo 2440 Broad Street REGINA SK 54V 0R8 Dear Mr. Leo: RE: Access to Information Request M55298 299/17-186 Thank you for your access to information requests received in this office on October 4, 2017, requesting access to electronic correspondence. You have requested access to records that requires recovery of electronic data by Central Services, Information Technology Division (ITD) at a considerable cost. In order to process your access request, the fees (outlined on the attached form) total $96,000.00. These fees have been calculated pursuant to section 6(3) of The Freedom of Information and Protection of Privacy Regulations, a copy of which has been enclosed for your information. This section authorizes the collection of a fee for the actual cost for the search and retrieval. MSS has been advised that due to the age ofthe data being requested will need to engage a third party company that specializes in this type of work. All current backups utilize physical tapes which deteriorate and breakdown over time. The current condition of these tapes is unknown and there may be no viable tapes available for the time penod. We have not included any additional costs allowed within Regulations (Ministry search time, processing of records, photocopy costs). However, should the actual costs fall below the estimate, you will only be responsible for paying the lesser amount. We have issued a single estimate for both requests, as the cost is based on the search and recovery for electronic records regardless of the volume or subject. Geoff Leo November 3, 2017 Page 2 If you wish to proceed with your access request, our office will require a deposit of $48,000.00. To proceed, please forward your deposit cheque, made payable to "The Minister of Finance," to: Karri Kempf, Privacy Officer Legislation and information Management Ministry of Social Services 17th floor, 1920 Broad Street REGINA, SK S4P 3V6 Please quote your file number when you forward your deposit cheque. We will continue to process your access request once this is received. Your application will be placed on hold until the Ministry has received a response from you. The file will be closed after three months if no response has been received. If you would like to exercise your right to request a review of this notice under the provisions of clause 49(1)(a) of The Freedom of Information and Protection of Privacy Act, you may do so by completing a request for review form and forwarding it to the Saskatchewan Information and Privacy Commissioner within one year ofthis notice. if you have any questions, please feel free to contact me at 306-787-1482. Sincerely, Karri Kempf Privacy Officer FREEDOM OF INFORMATION APPLICATION NUMBER MSS 298/17?186 and M55 299/17?186 ESTIMATE OF COSTS LOCATING RESPONSIVE RECORD (5. 6(2) of the FOIP Regulations) Description of Search Estimated time Total Cost required to complete the search $0.00 PREPARING RECORD FOR DISCLOSURE (5. 6(2) of the FOIP Regulations) $0.00 MINUS 2 HOURS PROVIDED FREE OF CHARGE TO SEARCH FOR THE RECORD $0.00 PREPARE THE RECORD FOR DISCLOSURE ($15/half hour 2 hours free, 5. 6(2) of the FOIP Regulations) REPRODUCTION COSTS (5. 6(1) of the FOIP Regulations) Number of pages to photocopy $0.25/page $0.00 $0.00 ELECTRONIC DATA SEARCH AND RETRIEVAL COSTS (5. 6(3) of the FOIP $96,000.00 Regulations) Approximately 150 tapes catalogued and restored by third party $90,000.00 ITD conversion of restored data to Exchange 2003 environment $3,000.00 Shipping costs and disk drives for restored data $3,000.00 TOTAL ESTIMATE 0F COSTS I $96,000.00 DEPOSIT REQUIRED 50% OF TOTAL ESTIMATE OF COSTS I $48,000.00 FREEDOM OF INFORMATION AND REG 1 PROTECTION OF PRIVACY in the case of a corporation sole prescribed as a government institution pursuant to clause the individual that constitutes the corporation sole is prescribed as the head of that government institution. 10 Apr 92 cF-22.01 Reg 1 s4; 9 le 2004 SR 5212004 4 Mar 2016 SR 23(2016 s3. Applications 5 For the purposes of clause of the Act, FormA of Part II of the Appendix is the form prescribed for applications for access to records. 10 Apr 92 cF-22.01 Reg 185. Fees 6(1) Where access to a record or part of a record is given by providing the applicant with a copy of the record, the following fees are payable at the time when access is given: for a photocopy, $0.25 per page; for a computer printout, $0.25 per page; for a paper print from micro?lm, $0.50 per page; for 16 millimetre micro?lm duplication, non-silver, $32 per 30.5 metre reel; for 35 millimetre micro?lm duplication, non-silver, $35 per 30.5 metre reel; (0 for micro?che duplication, non?silver, $0.50 per ?che; for a print of a photograph or slide: $3 per 3 1/2" 5" black and white print; 1) $6 per 3 1/2" 5" colour print; (1.2) $5 per 4" 6" black and white print; (1.3) $8 per 4" 6" colour print; (i4) $7 per 5" 7? black and white print; (ii) $10 per 5" 7" colour print; $9 per 8" 10" black and white print; (iv) $12 per 8" 10" colour print; $18 per 11" 14" black and white print; (vi) $21 per 11" 14" colour print; FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY REG 1 for a print mentioned in clause for which a negative must be made: $9 per 3 1/2" 5" black and white print; 1) $12 per 3 1/2" 5" colour print; $11 per 4" 6" black and white print; $14 per 4? 6" colour print; (L4) $13 per 5" 7" black and white print; (ii) $16 per 5" 7" colour print; $15 per 8? 10" black and white print; (iv) $18 per 8" 10" colour print; $24 per 11" 14" black and White print; (vi) $27 per 11" 14" colour print; for an audio cassette, $15 for each hour or portion of an hour; for a one-half inch video cassette, $35 for each hour or portion of an hour; for a ?oppy disk, $10; (1) for a form of record not mentioned in clauses to the actual cost of copying the record. (2) Where time in excess of two hours is spent in searching for a record requested by an applicant or in preparing it for disclosure, a fee of 15 for each half-hour or portion of a half-hour of that excess time is payable at the time when access is given. (3) Where a search and retrieval of electronic data is required to give access to a record requested by an applicant, a fee equal to the actual cost of the search and retrieval, including machinery and operator costs, is payable at the time when access is given. 10 Apr 92 cF-22.108.392 s3; 12 Feb 93 SR 8193 s3. Estimate 7(1) For the purposes of subsection 9(2) of the Act, $50 is prescribed as the amount of fees beyond which an estimate must be given by the head. (2) Where the amount of an estimate exceeds the actual amount of fees determined pursuant to section 6, the actual amount of fees is the amount payable by the applicant. 10 Apr 92 cF-22.01 Reg 1 Fees where access refused 8(1) No fees are payable where access to a record is refused. (2) Where a deposit has been paid pursuant to subsection 9(4) of the Act and access to the record requested is refused, the deposit is to be refunded to the applicant. 10 Apr 92 cF-22.01 Reg 1 38.