City of Portland, Maine City Manager?s Recommended Budget FY16 Budget July 1, 2015 June 30, 2016 FY2016 BUDGET CITY RECOMMENDATION TABLE OF CONTENTS LETTER OF TRANSMITTAL COMPARATIVE BUDGET PLAN (GENERAL FUND) COMPARATIVE BUDGET PLAN (ENTERPRISE FUNDS) TAXRATECOMPULNHON REVENUE SUMMARY BY DEPARTMENT EXPENDITURE SUMMARY BY CATEGORY STAFFING FTE CHANGE SUMMARY STAFFING FTE CHANGE DETAIL AHHLBUDGETCALENDAR MAY BUDGET CALENDAR Page .14; Yes. Life?s good here. Executive Department Sheiia~Hill Christian, Acting City Manager 389 Congress Street Portland, ME 04107 tel. 207-874-8689 tty.207-874-8936 fax. 207-874-8669 212%?; 9 Portland, Maine April 6, 2015 To Mayor Brennan and Members of the Portland City Council: Pursuant to Article VI, Section 5(e) and Article VII, Sections 5 and 6 of the City of Portland Charter, 1 am hereby submitting the Acting City Manager?s Recommended $221 million FY16 Municipal Operating Budget. As the economic engine for the state of Maine, Portland continues to grow and thrive, and we continue to be recognized nationally for all that we have to offer. Just recently, Cumberland County was recognized as a top county poised for additional growth, and census estimates highlight that Portland?s population grew by more than With more than 44% of residents who have a bachelor degree or higher, our population is highly educated to support future workforce needs. Portland is also bene?ting from becoming an international transportation hub for people with Nova Star ready to begin their second season of ferry service to Yarmouth, Nova Scotia and cargo shipping, thanks to investment from Eimskip. Our tax base is up as we continue to realize new hospitality investment, additional housing, and manufacturing companies. As a municipality that owns and operatesjentities such as the Portland International etport, the Portland Fish Pier, the Barron Center and the: Oxford Street Shelter, the City is in a unique position as a service center. With this uniqueness comes a responsibility to the taxpayers to balance the services that we provide. I would like to take a moment to share some highlights of our successes over the last year. We have placed a great emphasis on improving customer service by creating ef?ciencies and streamlining our processes. Last May, we launched a new and improved website that offers a number of customizable alert features for citizens. In January, we launched a mobile app and website called Fix It! Portland, which allows citizens to quickly and easily report a host of quality of life issues in a direct and transparent way. We?ve already responded to more than 1,000 issues. Additionally, the Treasurer?s of?ce now issues license plates at City Hall in order to save citizens an extra trip to the Bureau of Motor Vehicles. This month, we?re beginning the sign installation process related to changing, parking regulations on the peninsula so that residents will see a reduction in how many times they have to move their cars for street maintenance. When it comes to our neighborhoods, we are continually working on ways in which to improve the urban fabric. Planning Urban Development staff completed rewrites of three key zones, covering more than 1,000 acres, to encourage appropriate development and allow the city to grow its housing stock. They began work on a strategic transportation plan to guide future multimodal investments based on work on Franklin Street, State and High Streets, Spring Street, and our bicycle and pedestrian program. Additionally, they worked with land owners and developers on major projects such as Midtown and Portland Company, and with affordable housing developers on new projects on Washington Street, Bishop Street, and Cumberland Avenue. All told, the team reviewed and approved more than $100 million of private investment in the city in calendar year 2014. In support of our economic growth, our Economic Development team completed the ?rst sale of one of the sites at the Portland Technology Park, which brings with it more than 40 jobs, and the sale of 71 Hanover Street, which will enliven an industrial property to support the expansion of Bayside Bowl and establish a permanent home for Portland Community Squash. The team also established the new Downtown/Transit TIF District and completed the expansion of the Bayside TIF District. The Portland Development Corporation closed ?ve loans thus far in FY15 for a total of more than $400,000, leveraging $2.37 million in private dollars, creating eight jobs and retaining 33 jobs. We also continue to provide key health and human services for our people. The Of?ce of Elder Affairs responded to 685 requests for service in calendar year 2014, and they are partnering with the AARP on a ?ve year project to designate Portland as an ?Age Friendly Community.? The Oxford Street Shelter placed 265 long?term homeless individuals into permanent housing. While this number is lower than past years, it is more impactful in terms of bed nightreduction and recidivism rates. This was a key focus of the ?7 Point Plan to End Homelessness.? At the Family Shelter, 188 families were able to secure permanent housing during calendar year 2014. The Community Transformation Grant, which aims to give kids a healthy start, enrolled 86 early?child care sites and 11 schools. Additionally, the Barron Center maintained its optimal census of 210 individuals, and is beginning a relationship with the University of Southern Maine to train nursing students in gerontology. Budget Goals The goal of this budget was to minimize the taxpayer impact, minimize the impact to city services and recipients, minimize the impact to the City workforce, and to continue to responsibly manage our fund balance. You will see through this proposed budget that the staff and I have been very mindful of the challenges that we face due to the reduction in general assistance reimbursements, additional payroll and bene?ts costs, losses of public health and safety grants, and decreasing revenues. We are aware that Governor LePage?s biennial budget calls for signi?cant changes to the state?s revenue sharing program, the reimbursement formula for state mandated general assistance, and excise tax for utility companies. However, we do not yet know the outcome of the state biennial budget process, and may not before this budget is passed. Therefore, we created a budget that does not attempt to quantify these uncertainties. What this budget does take into account are changes to General Assistance, resulting from the state?s audit ?ndings, and anticipates continued withholdings from the state for shelter operational costs and for what DHHS refers to, per the Governor?s mandate, as undocumented individuals. In addition, we will continue to seek the state?s assistance in developing a transition plan related to the 70% of individuals who come from outside of Portland, many from other Maine municipalities. In order to reduce the bottom line impact to taxpayers, created by the Governor?s mandates, we are forced to downsize our programming to match anticipated state and other revenue funding. Examples include changes to general assistance services and public health staf?ng based on funding changes, reduction in vouchers, and emergency services. We must rethink our role as the social services center for Maine in light of the state?s View of the services that the, City should be providing, and budget for these services appropriately. To further offset the impact to taxpayers, we will look to increase revenues from non-tax sources to ensure that fees for City services, licenses, and permits are competitive with fees charged in other local jurisdictions. With that said, beyond these required changes resulting in decreased funding, I?m pleased to announce that this budget does not call for any decrease in service levels for core City functions. Last year, new initiatives funded through the FY15 budget were largely driven by City Council goals. This year, we crafted a budget that responds to the changing environment and recent events. It includes the following: Housing Safetv Of?ce: This budget calls for the funding of the Fire/Code Inspections Task Force recommendations with a self-sustainable program. This new of?ce will include a director that will report directly to the City Manager as well as three cross-trained inspections of?cers to improve the safety of Portland?s housing stock. Revenue collected will fully fund the program. Solid Waste Disposal Fee: We are proposing to raise the solid waste disposal fee to $1.35 per 15 gallon bag, or $13.50 for a pack, in order to help offset program costs and ensure alignment with the fee structure of other municipalities statewide. The Portland fee has not been increased in ?ve years and is signi?cantly lower than surrounding communities. In addition to the change in fee the City has also received the ?ndings of our solid waste study that we commissioned this year, which fully examined our program to look for ef?ciencies. These ?ndings will be discussed at the Transportation, Sustainability, and Energy Committee in the next few months, and there is the potential for implementing changes that will help further modernize the City waste disposal system. Universal Waste Program: We will achieve cost savings to the universal waste program by seeking a net?zero relationship with a provider to handle the disposal of such items as TVs, computers, and lightbulbs. Reduction in Staff: This budget calls for a reduction of 23.8 full time City positions. While we worked to limit the majority of cuts to vacancies, 15 occupied positions will be impacted. These positions are mostly related to General Assistance and non? grant funded public health staff. Twelve ?re positions funded by the SAFER grant are projected to end on October 31. However, these positions are all likely to be absorbed by turnover within the Fire Department. Sea Level Rise Study: Given the importance of this topic and how it relates to the Bayside neighborhood, I am proposing to begin the process of building a sea level rise work plan which will include the commissioning of a new sea level rise study. Initial funding is $100,000 and will be supported through the use of TIF funds. Parks Open Spaces: After reviewing the Parks Commission?s recommended projects, I am proposing a $75,000 allocation through the City Manager?s contingency fund for the group to fund a key project(s). I am also proposing a $40,000 allocation for the Trust for Public Land to continue its effort with the City and Portland Trails for the Portland Open Space Vision Implementation Plan. Fund Balance: This budget calls for the use of $500,000 from the fund balance for FY16. Transitional Services: Due to the state reduction in general assistance, affected populations will lose food vouchers, and housing subsidies. More than 400 families will be impacted by the loss of food voucher bene?ts, and more than 230 will lose all supplemental food vouchers. In addition, due to eligibility requirements, there will be a need to assist the severely mentally ill to ensure they can access services. This funding would also support emergency over?ow shelter operations. It should also be noted that in making CDBG funding decisions, prioritizations was given to those entities that could help ?ll the gap in critically needed services. CDBG Recommendations: This year, I have incorporated the City Manager?s CDBG recommendations for 2015?2016 as part of this recommended budget. It seemed appropriate .to demonstrate that we review all City investment in health and human services programs, regardless of funding sources, as a ?rst step in making strategic decisions regarding our service priorities. My recommendations focused on mental health services, childcare services, food assistance, and emergency housing. I would like to thank the CDBG Committee for their recommendations and time in evaluating the many worthy requests. Positive Budget Drivers Property valuation has grown by more than $50 million since last year. The increase in pay-to-throw bag fees will partially offset the operating loss, generating an additional $517,000 in revenues. Licenses and permits revenue is also projected to increase in FY16. We also achieved a $324,000 savings in fuel costs. Budget Challenges While there are many positive elements to this recommended budget, there are challenges other than the general assistance changes that were mentioned above. Additional challenges and obligations include: Debt Service, including Pension Obligation: Debt service costs for FY16 have increased by approximately $500,000, primarily due to increasing principal repayment of pension obligation bonds maturing in 2026. Payroll, Bene?ts Pension: Contractually obligated increases in compensation, including salary, workers compensation, health insurance, and pension costs have increased for FY16. Most notably required City contribution levels for employee pension and retirement programs have risen, resulting in a FY16 increase of approximately $571,000 in budgeted pension contributions. Grant Losses: Several grants Portland has received in previous ?scal years may not be renewed for FY16. This includes the SAFER grant (Staf?ng for Adequate Fire and Emergency Rescue) of $466,075 and several Public Health grants including a $417,000 grant related to minority health. County Tax: The FY16 budget includes an increase of $271,000 in Cumberland County tax assessment. Balancing the Budget Despite an increase of just 0.4% in City expenditures, in order tobalance the budget, based on my recommendation for FY16, the tax rate increase for municipal services is $0.33 per $1,000 of housing 3 value, or This means that the impact on an average hemeowner with a property valued at $200,000 is $66. When also considering the proposed budget increase by Portland Public Schools and the increase in Cumberland County tax, the total tax rate increase overall is $0.58 per $1000 in housing value. This results in a 2.9% overall increase from FY15. Conclusion I would like to thank Finance Director Brendan O?Connell, Assistant Finance Director Suzanne Knight, Budget Analyst Jennifer Lodge, Recreation Facilities Management Director Anita LaChance, and Communications Director Jessica Grondin for their assistance in developing this budget recommendation and presentation, as well as the hard work and diligence of Department Heads in developing budget requests. We all look forward to reviewing this proposed budget with the Council. Sincerely, Sheila Hill?Christian Acting City Manager CITY GENERAL FUND REVENUES 31 Property Taxes 31 Other Local Taxes 32 Licenses Permits 33 Intergovernmental Revenue 34 Charges for Services 35 Fines, Forfeits and Penalties 36 Use of Money and Property 39 Other Sources Fund Balance Use (Restoration) Total General Fund Revenues GENERAL FUND EXPENDITURES 100-1100 100-1200 100-1300 100-1400 100?1500 100-1600 100-1700 100-1800 100-1900 100-2100 City Council City Clerk Executive Housing Safety Total Executive Assessor Finance Administration Treasury Total Finance Legal Human Resources Admin Parking Crossing Guides Elm Street Garage Spring Street Garage Temple Street Garage Total Parking/Garages Economic Development Police Administration Jetport Security Uniformed Operations Investigation Services Support Services Dispatch Total Police CITY OF PORTLAND, MAINE COMPARATIVE BUDGET PLAN FY2016 July 1, 2014 - June 30, 2015 July 1, 2015 - June 30, 2016 City Manager's Recommendation FY 15 FY 16 75,754,243 78,978,308 3,224,065 4.3% 8,007,936 8,682,212 674,276 8.4% 3,745,774 4,318,654 572,880 15.3% 15,169,850 9,320,226 (5,849,624) -38.6% 32,097,715 34,080,683 1,982,968 6.2% 2,065,475 2,003,005 (62,470) 7,877,882 8,101,192 223,310 2.8% 30,901,598 29,377,510 (1,524,088) 735,000 500,000 (235,000) -32.0% 176,355,473 175,361,790 (993,683) 331,195 333,503 2,308 0.7% 532,585 576,338 43,753 8.2% 877,488 881,557 4,069 0.5% 0 335,783 335,783 0.0% 877,488 1,217,340 339,852 38.7% 325,352 333,139 7,787 2.4% 1,029,191 1,034,988 5,797 0.6% 682,374 641,983 (40,391) 1,711,565 1,676,971 (34,594) 498,493 511,850 13,357 2.7% 802,801 1,041,392 238,591 29.7% 1,183,259 1,276,152 92,893 7.9% 130,200 129,200 (1,000) 237,269 242,647 5,378 2.3% 385,439 417,796 32,357 8.4% 107,550 108,176 626 0.6% 2,043,717 2,173,971 130,254 6.4% 264,926 273,906 8,980 3.4% 992,383 996,771 4,388 0.4% 510,641 518,956 8,315 1.6% 8,545,710 8,709,329 163,619 1.9% 1,602,065 1,691,284 89,219 5.6% 835,219 694,174 (141,045) -1 6.9% 1,879,660 1,970,549 90,889 4.8% 14,365,678 14,581,063 215,385 1.5% CITY OF PORTLAND, MAINE COMPARATIVE BUDGET PLAN FY2016 July 1, 2014 - June 30, 2015 July 1, 2015 - June 30, 2016 City Manager's Recommendation FY 15 FY 16 100-2200 Fire Administration 646,426 698,488 52,062 8.1% Code Enforcement 306,566 363,811 57,245 18.7% Field Operations 13,573,695 13,291,409 (282,286) ?2.1 Air Rescue 1,111,321 1,104,245 (7,076) Operations Support Services 1,122,635 1,129,569 6,934 0.6% Total Fire 16,760,643 16,587,522 (173,121) 100-2400 Planning Urban Dev--Admin 430,104 478,318 48,214 11.2% Inspections 697,689 685,289 (12,400) Planning 823,195 787,362 (35,833) Housing Comm Dev 145,904 132,742 (13,162) Historic Preservation 118,748 124,099 5,351 4.5% Total Planning Urban Development 2,215,640 2,207,810 (7,830) 100-2900 Information Technology 2,147,017 2,135,846 (11,171) 100-3100 Public Services Administration 741,131 767,116 25,985 3.5% Cemeteries 586,028 579,885 (6,143) Forestry 658,815 622,1 18 (36,697) Districting 2,040,611 2,021,048 (19,563) Solid Waste 2,952,070 2,850,719 (101,351) Communications 146,852 149,000 2,148 1.5% Portland Downtown District 323,321 335,329 12,008 3.7% Construction Company 431,027 400,130 (30,897) Transportation Opr 2,116,640 2,184,770 68,130 3.2% Engineering 713,767 736,461 22,694 3.2% Winter 1,098,039 1,147,087 49,048 4.5% Fleet Services 3,954,448 3,616,029 (338,419) 86% Island Services 568,574 569,545 971 0.2% Total Public Services 16,331 ,323 15,979,237 (352,086) 100-3300 Rec Facilities--Administration 293,933 299,629 5,696 1.9% Trades 982,335 890,645 (91 ,690) Public Safety Bldg. 425,862 382,505 (43,357) -10.2% City Hall Maint. 447,778 447,440 (338) Merrill Auditorium Maint. 430,777 450,249 19,472 4.5% Hadlock Stadium Maint. 263,150 270,650 7,500 2.9% Other Buildings Maint. 500,016 522,153 22,137 4.4% Ice Arena 533,013 551,105 18,092 3.4% Expo Building 403,735 426,876 23,141 5.7% Waterfront Maint. 721,211 774,103 52,892 7.3% Public Assembly Facilities Mgmt. 687,595 786,915 99,320 14.4% Concessions 293,111 313,520 20,409 7.0% School HVAC 531,878 539,303 7,425 1.4% Athletic Fields 772,084 738,859 (33,225) Recreation 1,605,139 1,685,854 80,715 5.0% Aquatics 404,512 417,906 13,394 3.3% School Maintenance 1,073,776 1,078,755 4,979 0.5% Therapeutic Recreation 159,168 189,911 30,743 19.3% Golf Course 784,069 781,166 (2,903) Golf Course Restaurant 418,887 365,550 (53,337) -12.7% Total Facilities and Recreation Manageme 11,732,029 11,913,094 181,065 1.5% 100-4100 100-4200 1 07?4300 1 00-4700 1 00-4800 100-5100 1 00-5200 100?7000 100-6100 100-6200 100-6500 1 00-6700 1 00-6502 1 00-6300 Public Health Social Services Barron Center Debt Service Public Library Pension Health Insurance Workers' Comp Group Life Unemployment FICA Total Employee Benefits Capital Equipment Contingent Liability Insurance Regional Transportation Program Contributions Total Memberships/Contributions Wage Adjustment Total General Fund Expenditures Metro Assessment County Tax Total General Fund and Assessments CITY OF PORTLAND, MAINE COMPARATIVE BUDGET PLAN FY2016 July 1, 2014 - June 30, 2015 July 1,2015 - June 30, 2016 City Manager's Recommendation FY 15 FY 16 3,899,599 3,711,300 (188,299) 13,274,993 8,610,001 (4,664,992) -35.1% 15,343,457 15,678,017 334,560 2.2% 35,168,703 35,669,850 501,147 1.4% 3,591,915 3,681,713 89,798 2.5% 6,588,237 7,168,175 579,938 8.8% 15,544,865 15,915,250 370,385 2.4% 1,629,275 1,657,755 28,480 1.7% 189,420 198,790 9,370 4.9% 175,000 150,000 (25,000) 972,000 1,017,223 45,223 4.7% 18,510,560 18,939,018 428,458 2.3% 375,000 375,000 0 125,000 931,000 806,000 763,990 775,003 11,013 1.4% 145,514 130,459 (15,055) -10.3% 384,000 424,148 40,148 10.5% 529,514 554,607 25,093 4.7% (237,000) 0 237,000 -100.0% 168,874,420 167,636,666 (1,237,754) 2,511,910 2,485,115 (26,795) 4,969,143 5,240,009 270,866 5.5% 176,355,473 175,361,790 (993,683) 583-2800 530-3300 570-1503 570-3101 570-31 12 570-31 15 570-3137 570?3140 570-3155 570-3156 570-3158 571-1502 571-3140 571-3155 571-3156 CITY OF PORTLAND, MAINE COMPARATIVE BUDGET PLAN FY2016 July 1, 2014 - June 30, 2015 July 1, 2015 - June 30, 2016 City Manager's Recommendation FY 15 FY 16 ENTERPRISE FUND REVENUES 31 Property Taxes, Current Year 6 - - - 0.0% 32 Licenses Permits 144,000 153,975 9,975 6.9% 33 Intergovernmental 116,800 116,800 0 0.0% 34 Charges for Services 24,873,005 27,172,581 2,299,576 9.2% 36 Use of Money and Property 19,538,843 20,119,843 581,000 3.0% 39 Other Sources 27,733 335,045 307,312 Fund Balance (70,018) (1,386,239) (1,316,221) Total Enterprise Fund Revenues 44,630,363 46,512,005 1,881,642 4.2% ENTERPRISE FUND EXPENDITURES Jetport Admin 852,417 894,921 42,504 5.0% Field 2,897,820 3,116,380 218,560 7.5% General Aviation 39,168 26,293 (12,875) -32.9% Fringe, lndirects, Chargebacks 3,277,367 3,559,028 281,661 8.6% Security 1,663,291 1,663,772 481 0.0% Terminal 4,974,756 5,099,636 124,880 2.5% Marketing 814,119 704,827 (109,292) -13.4% Parking 567,975 545,259 (22,716) Airfield Deicing 4,178,254 4,614,302 436,048 10.4% Jetport Anticipated Surplus 897,828 528,643 (369,185) -41.1% Total Jetport 20,162,995 20,753,061 590,066 2.9% Fish Pier 278,345 336,795 58,450 21.0% Sewer--Finance Admin 88,645 87,405 (1,240) PW Admin 272,191 350,679 78,488 28.8% Districting 1,398,181 1,779,367 381,186 27.3% Communications 67,215 68,857 1,642 2.4% Sewer Engineering 899,085 902,786 3,701 0.4% Stormwater Management 1,713,446 0 (1 ,713,446) -100.0% Debt Service 7,607,401 7,249,665 (357,736) Fringe Benefits 1,080,389 1,292,651 212,262 19.6% Assessment from Portland Water District 11,062,470 11,255,841 193,371 1.7% Total Sewer 24,189,023 22,987,251 (1,201,772) Stormwater - Finance Admin 0 189,204 189,204 0.00% Stormwater Management 0 2,035,714 2,035,714 0.00% Debt Service 0 0 0 0.00% Fringe Bene?ts 0 209,980 209,980 0.00% Total Stormwater 0 2,434,898 2,434,898 0.00% Total Enterprise Fund Expenditures 44,630,363 46,512,005 1,881 ,642 4.2% TOTAL CITY EXPENDITURES 220,985,836 221,873,795 887,959 0.4% TAX RATE City Manager's Recommendation General Enterprise TOTAL Fund Funds CITY Total Expenditures 175,361,790 46,512,005 221,873,795 Less: Revenues (95,883,482) (47,898,244) (143,781,726) Surplus (500,000) 1,386,239 886,239 Tax Levy 78,978,308 0 78,978,308 Valuation 7, 712,000,000 Tax Rate: FY16 10.24 0.00 10.24 FY15 9.89 0.00 9.89 Increase 0.35 0. 00 0.35 0.0% 3.5% Increase 3.5% CM: 04/01/15 CITY OF PORTLAND, MAINE FY2016 Non-Tax Revenue (without surplus or TIF reimb) City Manager's RecO?mmendation FY16 Est FY14 FY15 FY15 FY16 vs Department Collected Est Proj Est FY15 Est (budget) (budget) (budget) General Fund Revenues: City Council 5,000 5,000 5,000 5,000 0 0.0% City Clerk 1,108,207 1,090,923 1,083,931 1,131,848 40,925 3.8% Executive 1,190,004 1,074,645 884,039 1,582,381 507,736 47.2% Assessor 2,454 1,300 2,520 2,520 1,220 93.8% Finance 16,259,069 15,742,536 15,807,777 15,982,819 240,283 1.5% Legal 129,105 137,488 138,688 78,443 (59,045) -42.9% Human Resources 53,824 45,656 45,656 125,272 79,616 174.4% Parking 6,736,533 6,688,472 6,992,253 7,062,172 373,700 5.6% Econ Dev 36,688 35,347 36,247 35,957 610 1.7% Police 2,153,229 2,272,133 2,501,101 2,235,029 (37,104) Fire 4,485,422 5,523,740 4,652,646 4,435,419 (1,088,321) -19.7% Planning Development 2,186,274 2,642,785 2,166,850 2,490,524 (152,261) Information Technology 208,223 211,942 209,774 363,366 151,424 7 1.4% Public Services 4,911,755 5,081,056 5,171,062 5,484,965 403,909 7.9% Recreation Facilities Management 7,969,615 8,867,795 8,712,232 9,156,804 289,009 3.3% HHS--Pub1ic Health 3,514,567 2,963,437 2,897,536 3,120,681 157,244 5.3% HHS--Social Services 10,095,597 10,729,166 6,861,951 4,995,353 (5,733,813) -53.4% HHS-Barron Center 17,387,023 18,244,018 18,375,520 19,172,355 928,337 5.1% Employee Bene?ts 6,167,170 6,287,594 6,396,464 6,582,329 294,735 4.7% Insurance 187,628 162,435 162,435 160,337 (2,098) Debt Service Reimb. 13,666,496 14,627,826 14,627,826 13,731,813 (896,013) -6. 1% Total General Fund: 98,453,883 102,435,294 97,731,508 97,935,387 (4,499,907) Enterprise Funds Revenue: Fish Pier Authority 517,898 496,213 517,713 501,974 5,761 1.2% Sewer 22,348,333 24,041,173 23,972,109 24,081,052 39,879 0.2% Stormwater 0? 0 2,562,157 2,562,157 100.0% Jetport 19,624,536 20,162,995 20,292,517 20,753,061 590,066 2.9% Total Enterprise Funds: 42,490,767 44,700,381 44,782,339 47,898,244 3,197,863 7.2% Total City Revenue $140,944,650 $147,135,675 $142,513,847 $145,833,631 ($1,302,044) 10 CM: 04/02/15 FY2016 CITY BUDGET SUMMARY by category City Manager's Recommendation FY15 FY16 or Approp. - Proposed Total 01 Personnel?-General Fund 71,578,635 72,889,151 1,310,516 1.8% --Ent Funds 5,276,717 5,854,222 577,505 10.9% Total 76,855,352 78,743,373 1,888,021 2.5% 35.5% 02+ Contractual--General Fund 57,201,479 54,552,994 (2,648,485) --Ent Funds 23,526,051 24,679,385 1,153,334 4.9% Total 80,727,530 79,232,379 (1,495,151) 35.7% 55 Supplies--General Fund 7,764,551 7,246,796 (517,755) --Ent Funds 1,022,108 982,514 (39,594) Total 8,786,659 8,229,310 (557,349) 3.7% 63 Utilities--General Fund 4,211,105 4,571,999 360,894 8.6% --Ent Funds 1,261,948 1,349,459 87,511 6.9% 5,473,053 5,921,458 448,405 8.2% 2.7% 70 Capital--General Fund 431,000 43 1,000 0 0.0% --Ent Funds 1,445,410 2,054,843 609,433 42.2% Total 1,876,410 2,485,843 609,433 32.5% 1.1% 75 Debt Svc--Total GF 35,168,703 35,669,850 501,147 1.4% 16.1% -?Ent Fund Portion 6,925,540 6,790,853 (134,687) -1 75 Jetport Rev Bond Debt 4,274,761 4,272,086 (2,675) Jetport surplus 897,828 528,643 (369,185) ?41.1% Total General Fund 176,355,473 175,361,790 (993,683) Total Enterprise Funds 44,630,363 46,512,005 7 1,881,642 4.2% Total 220,985,836 221,873,795 887,959 0.4% 100.0% CM: 04/01/15 City of Portland, Maine Tax Levy by Budget Category City Manager's Recommendation FY16 FY16 of Department Tax Levy Tax Rate Taxes Debt Service 21,938,037 $2.84 27.8% Police 14,046,797 $1.82 17.8% Fire 13,779,580 $1.79 17.4% Public Services 10,671,745 $1.38 13.5% County Tax 5,240,009 $0.68 6.6% Library 3,681,713 $0.48 4.7% Recreation Facilities 2,908,964 $0.38 3.7% Metro 2,485,115 $0.32 3.1% General Government 2,235,659 $0.29 2.8% Health Human Services 1,990,689 $0.26 2.5% Total: $78,978,308 $10.24 100.0% 12 City of Portland Staf?ng FTE Change FY2016 City Manager's Recommendation Department FY13 FY14 FY15 FY16 General Fund: City Clerk 9.6 9.2 9.2 8.9 (0.3) Executive 9.0 9.0 10.0 15.0 5.0 Assessor 4.9 i 4.9 4.9 4.9 - Finance 26.0 25.0 26.0 24.3 (1.7) Legal 5.7 5.5 6.0 6.0 - Human Resources 10.0 10.0 10.0 10.0 - Parking 29.6 29.6 29.6 29.6 Economic Development 4.0 3.0 3.0 3.0 - Police 221.0 220.5 225.3 223.3 (2.0) Fire 234.0 235.0 235.7 228.1 (7.6) Planning Urban Development 33.0 32.3 35.4 34.2 (1.2) lT 16.6 16.8 17.3 17.0 (0.3) Public Services 150.0 152.0 152.5 148.5 (4.0) Rec Facil 107.2 118.1 121.6 120.0 (1.6) Public Health 80.8 92.4 70.0 60.1 (9.9) Social Services 65.7 76.1 79.4 73.7 (5.7) Barron Center 262.3 264.1 266.2 266.7 I 0.5 Total HHS: 408.8 432.6 415.6 400.5 (15.1) General Fund Subtotal: 1,269.4 1,303.5 1,302.1 1,273.3 (28.8) Enterprise Funds: Golf Course 3.0 - - - - Sewer Fund 37.0 38.0 39.0 32.0 (7.0) Stormwat?er Fund - - 11.5 11.5 Ice Arena 5.0 - - - - Jetport 47.0 47.0 49.0 49.5 0.5 Enterprise Funds Subtotal: 92.0 85.0 88.0 93.0 5.0 Total City Employees: 1,361.4 A 1,388.5 . 1,390.1 1,366.3 (23.8) 13 CM: 04/01/15 Staf?ng FTE Change Detail City Manager's Recommendation 04/01/15 Dept. FTE Position Est. 3 City Clerk (0.3) 1.0 Business License Election Asst $33,624 (1.1) Election Assistant ($36,910) (0.2) Principal Financial Of?cer ($13,207) Executive 5.0 . $99,485 (1.0) Asst to the City Manager ($62,853) 1.0 New Education Of?cer (Fire) $55,000 1.0 New Housing Safety Of?cer $75,000 3.0 New Inspectors $135,000 1.0 New Project Manager $62,853 Finance (1.7) (07) Account Clerk ($26,250) (1.0) Cashier ($33,181) Police (2.0) (1 .0) Administrative Assistant (NU) ($37,089) (1.0) Code Enforcement Of?cer ($33,010) 1.0 Detective $55,539 (1.0) Police Of?cer ($48,790) (1 .0) Public Service Clerk Fire (7.6) 05 Assistant Fire Chief (FY15 Jan Start) $44,888 Emergency Management Administrator ($17,000) 1.0 Fire Alarm Specialist $55,411 (0.3) Fire Alarm Supervisor ($38,886) (1 3) Fire Alarm Tech ($57,606) PUD (1.2) ($5,539) II (0.3) (1 .0) Apllications Program Manager ($67,743) 0.5 Customer Specialist (FY15 Jan Start: ie 311 Operator) $20,595 0.2 Increase in hours for $11,588 Public Services (4.0) (1 .0) Construction MW II (Replaces MW 111) ($37,149) (1 .0) Districting MW (Replaces MW HI) ($37,145) (1.0) Fleet Services Suprvisor ($43,526) (1.0) Park Ranger ($31,073) Rec Facilities (1.6) (1.0) HVAC Tecnician 111 ($53,431) 0.1 Increase in hours for Aquatics Recreation Programmers Net 17) 1.6 New Recreation (31-14) Recreation Programer Net $58,043 0.5 New Waterfront Custodial Worker $16,870 (1.0) Parks Facilities Assistant ($37,104) (1.0) Parks Supervisor ($47,778) 1.0 Playground Technician $42,599 (0.2) Reduction in hours for PAF Event Staff ($5,106) (0.1) Reduction in hours for Therapeutic Recreation Programme: ($3,348) (0.5) Security Supervisor ($16,711) (1 .0) Sous Chef (Golf Course Restaurant (Utilizing Temps) ($35,000) 14 Staf?ng FTE Change Detail 04/01/15 City Manager's Recommendation Dept. FTE Position Est. Public Health (9.9) Social Services (1.0) Administrative Asst (CEBA) ($34,515) (1.2) Comm Health Promo Specialist ($55,816) (2.1) Comm Health Promo Specialist (Proj) ($100,582) 1 0 Dentist (Contract) 0 3 From 41-04 $79 046 $4,010 ($40,696) 0.1 Increase In hours Office Manager (1.0) Laboratory Technician 0.6 . rograrn oor ma or (1.0) Program Manager ($70,686) (0 3) Reduction in hours Dental Hygenist ($21,472) (5.7) (2.0) Financial Eligibility Specialists (Proj) ($66,905) (1.0) Program Coordinator (0.3) Reduction in hours Shelter Attendant Net )2 (3.0) Shelter Attendent (Proj) ($103,912) Barron Center 0.5 0.1 Dental Hygenist $6,316 0.4 Increase in hours RSD $24,936 Sewer (7.0) Stormwater etport Total (23.8) ($1,017,540) Tax Supported GF (27.5) (1,156,497.5) 100% Rev. Supported 3.7 138,958.0 Net Total (23.8) ($1,017,540) 15 l6 Council Workshops 8L Meetings, Finance Committee, Last updated 4/3/15 CDBG Mon Tue Wed Thu 1 Fri Sat 6 7:00 City Council Meeting City Manager presents City Budget, ?336: recommendations; 1? read CIP, read (3386 9 6:00 FC Meeting Public Hearing (Joint with School) Review Board Recommended School Budget Review City's FY16 Budget 7:00 City Council Meeting Read and Public Hearing-School Budget, 2nd read CIP/Public Hearing 14 15 16 FC Meeting 5:00 Review City?s FY16 Budget 6:00 Minimum Wage Public Hearing, Take Action (Council Chambers) 17 18 21 22 5:30 HCDC meeting {393%, geuhiic hearing 23 6:00 FC Meeting Review City's FY16 Budget 24 25 29 30 6:00 FC Meeting Review City?s FY16 Budget Wrap up budget Discussion and recommendation Council Workshops 8: Meetings, Finance Committee, CDBG Last updated 4/3/5:00 Special Council Meeting (293% 2?d Read, 9ubiic ?eegieg, {Zeuecii ac?ee 7:00 Regular Council Meeting 1st Read Municipal Budget and Public Hearing; 2nd Read and Vote on School Budget Referendum on FC Meeting School Budget 7:00 Council Meeting 2"d Read and Vote on Municipal Budget Meeting 31 2015