Weekly Production Calendar *Due Thursdays at noon* AGENCY NAME TWITTER Please list below suggestions (press releases or events) for highlighted top stories happening next week: 0 Name of event/press release subject 0 Brief summary 0 Date you would prefer to have release posted on Just IN 0 Will there be Please describe. a Name of event/press release subject 0 Brief summary 0 Date you would prefer to have release posted on Just IN 0 Will there be Please describe. Other positive upcoming media the Governor?s office should know about (dates should be included): Can we help? Examples: scheduling requests for the Governor or First Lady, request for a tweet/Facebook post centered around an event/initiative with potential for positive media, etc. 0 Noteworthy media interaction this week: 0 n/a Upcoming paid media campaigns: do introdoetion to dost Ehi an lodiana state news service Q: What is iost A: inst EN is a web site being deveioped to feature the top daily stories emanating from the executive branch of indiana state government - the Governor, Lieutenant Governor and the agencies they oversee. Q: Does just EN cater to the media or a general audience? A: Both. We expect reporters to find the site useful, and some features are designed specifically for media professionals. lust iN, however, will function as a news outlet in its own right for thousands of Hoosiers transparent in functioning as a voice of the State of indiana?s executive branch. (1: When will Just be launched? A: The exact date remains undetermined, but Just EN roli out during the first quarter of 2015. Q: Who will write the stories? A: Communications staff at the various state agencies write most stories. The managing editor will also contribute stories. Q: Will Just EN inciude photo galleries, videos, audio clips, etc.? A: Absolutely. .1215th will be a multimedia website, designed to provide the quality expected by today?s online audiences. Wilt the rollout otiust add to the work. ioad of communications staff at state agencies? A: The launch oiiust EN should not drastically increase anyone?s work load. To submit stories, communications staff will use the same caiendar function used at present for press releases. Increased multimedia elements, however, could add some extra work. Are press reieases considered candidates to be used as top stories on the iost EN web site? A: No. The managing editor relies on agencies? communications staffs to alert him to items worth considering as top stories. Q: Who decides what stories to use in the prominent top five shots, and what factors affect this decision? A: The managing editor, in consultation with an editorial board, chooses stories based on the following criteria: yrelevance to the greatest number of Hoosiers ?timeliness v-photo/art accompaniment "inclusion of ali pertinent information Ct: What styies of stories wili appear in inst A: Stories range from straightforward news to tighter features, including personaiity profiies, ?place? profiies, Q?and?A interviews, Tops and Top?.1.0 iists, etc. At times, Just wili break news puhiishing information ahead of any other news outiet. Strategies for determining how and when to give priority to such ?exclusive? coverage remain under discussion. Q: Will items not chosen as ?top stories" be featured anywhere on the just EN web site? A: Yes, a selection of other daily stories, event announcements, etc, appear in less prominent positions on the site. Q: How does agency staff provide stories for Just A: Stories will be submitted via the online calendar system - the same way most agencies currently submit press releases and calendar events. Q: When are deadiines? A: Deadiines are being discussed, but for NON-BREAKING stories, just iN?s managing editor hopes to have them in hand 48 hours in advance of publication. For planning purposes, the managing editor will use the weekly production calendar received on Thursdays to project the next week?s stories. Q: Besides contributing to just EN, wiil agencies continue to issue press reieases according to current practices? A: Best practices for press?reiease distribution are under consideration, but for now, agencies are expected to continue to issue press reieases via established channeis. Ct: just iN?s top stories he pabiished just as submitted? A: Stories are subject to editing for purposes of clarity, readability, etc., but in all such cases the managing editor makes every effort to ensure the contributor sees the edited version of the story before it is pubiished. . 3! ?gyIZ-U-rb't? had-Ma. Suntan at . thaw, N: 31'. D, 1119mm ofiridlarpl - . News-Senna Department of Revenue Add: Online Op Li on for Two Taxes dl?ud nm-u bu rte-:4: um r. mun-1'5 an: In: lat-J 213:: 1* an rm trim 09:1 to L?u sz-i Ea. 2'35: I mr'vwew Mum. a, Lu. 1 Milan- TOPSTORIES SOCIALACTIVFIY -- -- 3 [-13 5? .1: - Warm, ?um? gipq1au?_ Indiana Gamma-Hm I.) I I I I tum?w?? ma?a-my ma GOVERNMENT STORIES - r- . Gown-ref MI Nun-n Donny DJ now Din-not Pom-mm] anam'nmt 0mm. my.? on new in Dew-river at 2010. rat-wanime Dcmoimm My! Sa?nu SPDAsCl-u?eidsu?. WP 63159:: cpowzom and wen-m start yojm lam?; mp?emem-tg the "cu-.15: You: mums-55:14: form-a emplo?u . . . Commission Mating Un?us Other-Wu mind 11 SEA: Comm gs :1 binary fa 2161; re 01 the aqudez?x 1 0:01 am. End aura ku' t?m? rsde 2 Cm? in" Mar. mu: '5 mda the Iain: ?am?rmLme 5mm at 5L Ind na po' 5. W341: (45204. as Bys?. on: b'xk nest/Mummu of. . . Thumwn Ind. v. XL In: uranu. 45W1401-PL-9 In say. Truman rs gamma me of); waging-sea I'wcdeLkw:mnuNn61u Hum-son's mm Let?- n; Wa?mm and Mam-c {1cm lbw-w a. 9'00- .. uh [i HI) 0? GGVE BRANCHES Eaton-,1 . [Ngov (pm m-ztl n: .m'mw'nmao mam '1 News Service . Department 0! Revenue Adds Onllne on non hr Two Taxes sen-?Luer 111:1;an bud ha nature. Mama-Enr?J?: 11.1.1.6) "5.4 I Mw., ADVANCED SEARCH TOP STORIES SOCIAL ACTIVITY InMama I I, I mam-aw, IALOGIN Logjn . . GOVERNMENT Gmrnor Ponc- Namu Don ny Damw Dinner of Sm I?m-ton nd Dcpammn: Darrow. nmphod {ha in Dorm as Dem W01 925%: 590. A: mddSUN. pea/ad by 59:: cpm?ons undo-am" smrl? prom L-cudng [tr-m 'm?rm: Hu?m'hma In: gm em?ovnes . .. I $5712; Commission Meeting -133": Lh'm wanna mm. :1 sac Comm mu Lemarwa 2014 01 me no.1 mm?: mm am. (Ind mapvh bu! {3118113 to U'e Ctr-1r. nh'ch ?m'dc 1h: r1141: (3me Cen'??w?h at 302 5L rdampo' 5. man: 46204. GS 5311;: on. b'od: rumouhmmf. .. TIm-rmn Inc. v. lmu ran?. L1 m1 useJhe'rm ?ap-953311 the p11! of Lawrence ?new: on that-M?s acorn set-'- rug Wanna?o': Nam-u: From the Insure-.2 gov. Sfiht' 'I?mrz ma Jilg' if OH RMENT 0V . DRAFT Art: "-Pcurpoint mugshot ?Map of relay route ~0ther torch renderings provided by Purdue By Bill McCleery Managing Editor, Just IN News Service Just months after becoming a US. citizen, a Purdue University professor is helping light the way to Indianais 20l 6 Bicentennial Celebration. "limothee L. Pourpoint, 37, is designing a series of highntech torches to be carried through all 92 counties as part of the Indiana Bicentennial Torch Relay. spent the last year learning about American history and the us. Constitution,? said Pourpoint, who gained citizenship in August. ?Now, I?m working on this torch for Indiana?s 200m anniversary, and I?m learning a lot about the state through this project. I?m becoming a citizen of Indiana at the same time I become a citizen of the United States.? As a bicentennial event, the torch relay is a logical choice for a state whose ?ag is dominated by an image of a burning torch surrounded by 19 stars. Over the course of six weeks in 2016, selected Hoosiers will carry the torch along a 2,300~rnile route. They will transport the torch in ways that re?ect Hoosier heritage and the stateis modern. personality carrying it, for example, via horseback, Wheelchair, canoe, farm tractor and race car. Some torch?bearers will run, walls: and possibly even swim. ?We want the torch to be a nice symbol like on the flag,? Pourpoint said. ?it should look; the same, but it should also be a high?tech torch, a torch.? Though Pourpoint and others refer to ?the torch? as a. singular entity, in. reality he expects to produce perhaps a halfdozen designs. Total number of individual torches produced. might reach 75 or more. Torches will be outfitted with video cameras and GPS. Iniages collected along the route will be uploaded immediately to websites. ?Our torch will document the state of Indiana in 2016,? said Pourpoint, who specializes in aeronautics and. astronautics. ?That?s a lot more than any Olympic torch has done to date.? The torch relay will start in September 2016 in Corydon, Indiana?s first state capitol, and culminate with a celebration in October on the grounds of the Statehouse in Indianapolis. Accornpanying the torch Will be a mobile visitor center serving an interactive museum that l?iighlights important milestones during Indianals first 200 years. 'lf?he various torch designs serve specific p?inposes. One will be capable of burning underwater tor possible excursions into Michigan and Lake Monroe by scuba divers and swimmers. ?The fuel and oxidizers would. have to be different from a torch used on the ground,? Po?urpoint said. Another torch needs to stay lit while Speeding around the Indianapolis Motor Speedway in an racecai?. ?Imagine a flame being capable of burning at 200 mph,? Pourpoint said. liken it to an afterburner on an aircraft. It?s not trivial to get that done. 'l'hat?s why the wind tunnels we have at Purdue will help us.? Another version would be specially made for the state?s smallest torchbearers. kid version would not have a flame.? Pourpoint said. ?That is Purdueis stance on that. Safety is first priority. It would have flame-like effect with LED (lightweniitting diode) or that sort of thing.? Dozens of Purdue students and even some high school students at summer technology camps will be involved in the torch project. said Pourpoint, who has been at Purdue since 200]. when he. entered as a doctoral student. The executive director of the indiana Bicentennial Commission praised the work ofPourpoint and his colleagues. ?Purdue is one of those institutions that can. do this right.? Perry said. ?Purdue will make it. highwtech so it can do adventurous things on its route while at the same time making it a student learning project.? The torch relay developed by the Indiana Office of Tourism. Development is something in which the whole state can participate. l-lamniock added. ?Some people will carry the torch, and others will stand along the route cheering them on,? he said. ?And people at home can follow the progress of the torch online and look at the photos of where it?s been.? Torch bearers will be Hoosiers who have been nominated by their peers through the Indiana Bicentennial Torch Relay website: Nominations will be accepted beginning in March 2015. Governor Mike Pence recently praised the event. ?The Indiana. Bicentennial Torch Relay will give generations of Hoosiers the opportunity to honor our past while also looking with optimism towards Indiana?s future,? Pence said. ?With the continued ingenuity, entrepreneurial spirit and collective good will of Hoosiers, I know the light of Indiana will shine for centuries to come.? More information about this event and other aspects of the I-Bicentennial Celebration is available at 1 (Song. (Several paragraphs from this story appeared in previously published releases.) The State of Indiana News Service Indiana?s news service will provide daily online news and information content on behalf of the Governor, Lt. Governor and the agencies they lead. Mission statement: Helping Hoosiers better understand what happens in state government 'lf?he l\??lanaging l'iilcliror will serve as rhe curator and content adminisrrafor of just llNl. The position will work with agency communicatiims directors to identify story opportunities and to ensure agencies are generating content. He sh also will work closely with rhe?l'ust lN liiclirorial Board and List ll.\l (iiovernai'ice Comn'iirtee. The Managing lificlitor will determine content placement: and make decisions affecting the prc?xlucrion and presentation ofjust 1N. lie/she also will assist: in building a photo library and determining graphic needs ol'the news site. As needed, the position will handle production and write. news pieces. The Managing lildiror reserves the right to edit: cement: as submitted, amend (ileacllines and adjust: the placement of content in the case of breaking news. The Managing Editor also plays a critical role in deciding how and when stories are reported and will provide editorial input; when necessary. The position also will help determine visitor and viewing goals a mi develop initiatives to drive subscribers to the site. The Managing lfilclitor will work with the Governor?s ffice, particularly the communicalions director, to maintain quality of product and ensure consistent tone, as well as determine if goals for viewership are being met. fall EWEWEMEE ?e so 1} si: lN will be governed by the osi: IN Governance 3. and the josr 1le Editorial Board. Tillie lust lN Governance. Coimnitgee will oversee the workflow and operations of the usr 1N website, and will provide recommeiidaiions as ?to the construction of the site and approval rights. Comi?nitree members will include a representative from the erernor?s Office who will serve as Chair, a representative from the Indiana Office of?l"ecl3nology, as well as six representatives from Cabinet level agencies and two representatives from non-Cabinet level agencies as determined by the. Just IN lildirorial Board. ?lf?he just IN Governance. Committee meets or on an as?needed basis. ?lil?ie C(jnmnitiiee will eleci a Recorder who will. record decisicms made during meetings. At the. launch of this Committee, four agency repsesenratives will serve a two year term, and four agency iiepresenraiives will. serve a one year term; as determined by the Chair of the Committee. At the end of these primary terms, terms will last two years. ?lf?liejust 1N Editorial Board is responsible for overseeing overall content: tone and approach ofjiistr 1N and will also field feedback from agencies. The Board consists of members of the Governor?s Of?ce Communications staff and the Managing lFEdirOiL ?lf'ltie Board meets weekly or on an as~needed basis. Any changes to branding or formatting of the website musr be approved by both rlfiejusr 1N Governance Committee and rhelust IN liidirOitial Board. ?ii?iie Managing Editor is responsible fox: stories to be featured in ost 1N. ]_3tioi:ity wit} be given to stories that meet th following tequitei?nents: 1 Will affect the greatest number of Hoosiets or is of interest to 2 'I?imeliness 3. Photo/art accompaniment 4 Includes all pertinent: information as required by the form if more than 6 stories are submitted for the same day and all required information is included, the Managing Editor can work with IN tilditoi'ial Board to make ?nai content decisions. In the event a story is edited for space or clarity purposes, the Managing tilditoi: needs to notify the appropriate agency communications ditectoi: and individuals prioz: to publishing. Stones in the featured section will be updated a minimum of once per weekday. In the event of breaking news or emergency, the top ?events? ticket: should be changed. The ?bteaking news? ticket and or popazp emergency window should be immediately activated. The itX-{anaging Editor is also responsible for determining content: fox the multimedia section based on multimedia provided by the cmnmunications directoirs. '1"th multimedia section will be updated at least once a week or as new content becomes available. if Agency communications directors are expected to complete production calendars on a weekly basis and submit them to the just IN liilditorial Board. ?l"l1ese documents must include specific timeline and content in formation for all upcoming proactive news/ feature stories, and will be used to plan the coming week?s editions oft?l'ust IN. When submitting a story or event for production, agency comnmnicarions directors are expected to post tli eir stories and events online through the pre-? existing calendar system no later than 48 hours in. advance of preferred posting date time. If a story or event is submitted within the 48-hour time frame, it is not guaranteed that stories or events will make it to their preferred posting date time. liilxceptions may be made in the case of emergencies or breaking news. To be considered for publication in the top stories section, agency comimmications directors must ensure: 1. Will affect the greatest number of lE-loosiers or is of interest to Hoosiers 2. Timeliness 3. Photo art ac companiment Includes all pertinent: information as required by the form To submit press relea ses, agency comImmications directors will. follow the. same procedure as posting on the lNgoy calendar. CA Lli?l?l DAR. l) C) Visit http:/ /calendaring-0y and click ?SUlDi?l?liif lilyents? Log in 1? ?m to]? right, next to "121Vl?iN'li?S? click ?Add? ?l'ype in lilyent' Name, select ?Irliglilight this event? and choose the agency name for the (flategory? This will submit your for consideration in the ?l'op Stories section at the top of tliejust 1N page. 5? Copy and paste info into ?lilvent Description? and format to be ?1"ahoma in font size 12 pa 6. In the bottom bar, click. ?Details and Registration? 7. Select: ?Press Release? or ?Event? as Entry Type. Choose ingov category and Agency Name. 8. Write the name and contact information for the communications staff member who will appear at the top of this release as the primary contact, similar to a byline ejector?x 9. 111 the iraggiog section} lief. 21H tags as ?10. In {he bottom bar} dick ?Sehedt?i?g and '1 thdej: Choose aggapxopiimte i2. 13.1 irhe ]:Joti:om bar, dick ?bulges and ?otachitoeme? 13. If applicable, upload image or graphic. All attachments mus? have :1 Ir caption (Image Alt Text) i. For each press rel ease 15h -: agency must submit at least 1 photo in 3 different Sizes; for publication. A maximum of five attachmeijts (both phoiios and 13131733) car; be chosen at any time ?1T?1.1umbmi} 2. Feature photo 3. ig11~1:esolutioo phoi'o ii. All phoios must adhere to below approved naming conventions, listed on subsequemi pages. 14. Click Save 15. Under the bottom bar, choose ?Preview.? Once satisfied with information, click ?l??i1?1i3h.? lit a at is {<29 All agencies will be assigned a collectioo the Just lN Flile account. Ageiicies may choose to upload albums for events as they see iiecessairy, OR may create collections within their assigned cc?iection to tepteseiit each Division, and then create within each. of those colic-tetioiis. OPTION 1: (Agency Name) Collection Albums OPTION 2: (Agency Name) Collection Collections for each Division Albums Agencies must make the. decision as to Option 01? Option 2 before. the Just l'N lii'liclti: is created. All. album names and individual photos must follow the naming requirements, listed on the next page. All photos should be original to the agency. If provided by an external. group or ('Jirganization, attribution must be provided. You?T?ube Agencies must notify the Managing lEiditOt and ti; Just IN Editorial oaird if they mat} a a an agency You'l'f?ube account. Just IN will have its own account where it will add a geiicy Ytni??ibe videos to its ?playlistsp? which ate orgatiized by agency name. 'Wlien a video posted. to a respective agency th?lf'ulie page, Th Manaoi 110- lilditox must . to notified, oi: the Video Will. not be considered for highlight the section of the iist IN page. gonad glottal. (a just 1N will have a collective Sound ('Iloud account. Agency communicatioiis cliirectzois ate responsible to]: uploading audio cori?itent with the running co:1.1vei:1tioiis listed on the next page. All individual. uploaded audio files and attaehim?nts most adhere to the following guidelines: (a title with agency name. title with agency name) 0 lilaample: 20141lZ4?G-ovemot Pence Letter to Lieutenant (3 ov em or li?llsp crew 13 11 0 ONLY .A?lilliA .ARl'fil ALLOWED WORD DOCUMENTS ARE PROM. ll?) Photo galleries, videos and audio clips must be named as a headline; meaning, they all must include a subject, verb, and object. liilaeh photo in a photo gallery must also include a unique caption, in the form of complete sentence. or. sentences. Please also include the names of individuals featured in the photos, videos and audio clips. (19 Photo gallery name and video name example: November 24-, 2014: Governor Pence ptesents lettei: to Lieutenant Governor Ellspeirmami '5 W?hen agencies; use. social} ma?a 1:0 promote just 3N5 they 21m. required to use in news and the bithr accouaut service links. The usemame for {big gamma: is the password is w. The of?cial hashmg {03: the just IN news web site USEIN. Note the capitalization a Theost l'N brand should he considered for use in publicatioi?is, on 21 gency web 01? social. media efforts to dtive viewership 21nd engagement. l. ?li?he fonts Gothic Medium and Gothic l-l envy should be used for all external whete the just 1N brand is utilized. 'l'f'his font should be used for headets/othet highlight font only. Clmpatml Pro, ?li?ehoma, (Ll-ammond may be used as body font in conjunction with either font (listed above). 2. The following color palette should be used for the brand: a. (.1100 M95 Y5 KO R43 (3-57 13144- b. CO MO YO 1135 (3-31 B32 3. The lo ro should never be re atoduced at a size that forces ?The State ls . of Indiana News Service? text to be smaller than 10 point font. The loo-o should remain at least 2. aica com )?jf?lJle to one full line in a Word document swat from an 7 text ahotos 01? other des: 731 a elem ents} 21s measured from the top of the and bottom of the Below 211? acldititnml tales to etmsidei: when using the logo: 21. Do not use the logo 21s 21 tile on any website or print docmnent. b. Do not use the logo on a Otllt?i? solid coloi; c. Do not use colors other than the colors listed above. d. Do not. stretcha scale, or tilt the logo horizontally or vertically. e. Do not recreate the logo using other fonts and/oz: col.o::s than the ones listed above. Do not add any design. effects to the logo, including, but not limited to, tinting, drop shadow, colot effects, gradient, ?lter, or other effects. 9 JUSTIN MANAGING EDITOR Bill McCleery JUST IN ASSISTANT MANAGING EDITOR Michelle Wickham JUST IN GOVERNANCE COMMITTEE Shelley Triol Josh Gillespie Amy Reel Phil Bloom Will Wingfield James Wide Bruce Williams Jake Oakman