SCHOOL DISTRICT OF THE CITY OF YORK R EQUEST FOR P ROPOSALS FOR E XTERNAL P ROVIDERS OF E DUCATIONAL S ERVICES July 2014 Page 1 of 24 RFP External Academic Providers- 06-24-14 dgm TABLE OF CONTENTS INTRODUCTION .......................................................................................................................................... 3 OVERVIEW OF THE PROPOSAL PROCESS ...................................................................................................... 4 PRELIMINARY & FINAL SUBMISSIONS .......................................................................................................................... 4 PROPOSAL REVIEW & SELECTION ............................................................................................................................... 5 DEFINITIONS TO INFORM PROPOSAL DEVELOPMENT ................................................................................... 6 APPLICATION GUIDELINES ........................................................................................................................... 8 APPLICATION CONTENTS ........................................................................................................................... 10 EXECUTIVE SUMMARY ............................................................................................................................................ 10 ACADEMIC PLAN OVERVIEW.................................................................................................................................... 11 Mission & Vision ............................................................................................................................................ 11 Transformational Change ............................................................................................................................. 11 GOALS & STUDENT ACHIEVEMENT EXPECTATIONS ...................................................................................................... 12 CURRICULUM & INSTRUCTIONAL DESIGN................................................................................................................... 13 SUPPORT FOR LEARNING ......................................................................................................................................... 14 FAMILY & COMMUNITY INVOLVEMENT ..................................................................................................................... 16 BUSINESS PLAN ..................................................................................................................................................... 17 APPENDIX A – SCHOOL DISTRICT OF THE CITY OF YORK BACKGROUND INFORMATION ............................... 19 APPENDIX B - ACADEMIC PERFORMANCE BENCHMARKS............................................................................ 21 Page 2 of 24 RFP External Academic Providers- 06-24-14 dgm INTRODUCTION The Board of School Directors (School Board) of the School District of the City of York Pennsylvania is issuing this Request for Proposals (RFP) for external providers of education services with the intent to begin operating school(s) in York for the 2015-16 school year. The primary goal of the RFP is to select high-quality external education provider(s) for the K-12 educational programs of the School District of the City of York (“the District”). Under Act 141 of 2012, School District of the City of York has been identified by the Pennsylvania Department of Education as a distressed school district. A complete copy of Act 141 of 2012 can be found at http://www.ycsdrecoveryplan.org. The Act provides for the Department of Education to engage a Chief Recovery Officer (CRO) to develop a recovery plan for the District covering both finances and academics. Such a plan was developed by the CRO and approved by the School Board and the Commonwealth’s Secretary of Education in May 2013; it can be found on the website previously referenced. Under certain circumstances, the Act 141 Financial Recovery Plan for the School District of the City of York allows the School Board to select external education providers to operate some or all of the District's six K-8 schools and grades 9-12 high school. Providers may include experienced charter operators; local start-up charters utilizing District personnel; current, local non-profit charter providers; and joint schools or other schools allowable in accordance with the Pennsylvania School Code. As outlined in the Recovery Plan, an Approved Criteria and Process for Selection of Qualified External Education providers has been approved by the School Board to identify qualified outside education providers. Based on the degree of fiscal distress, the inability to ratify collective bargaining agreements that would stabilize district finances while improving student outcomes, and a long history of poor student performance, the School Board is requesting proposals from qualified outside education providers to operate one building, multiple buildings, or all buildings (preference will be given to providers proposing the operation of all buildings). Assuming high quality proposals are received, it is the intention of the School Board to select and approve external operator(s) by October of 2014. It is anticipated that the selected external operator(s) would begin operating school(s) at the beginning of the 2015-2016 school year. If the selected proposal(s) includes all buildings, the startup of external operator(s) would coincide with their responsibility for staff and services, except for agreed upon district-wide services. This RFP contains definitions and instructions sections to inform proposal development. Any additional questions should be directed to: • David Meckley, CRO, at meckldav@ycs.k12.pa.us or croyork@outlook.com • Dean Kaplan, consultant to the CRO, at kapland@pfm.com Page 3 of 24 RFP External Academic Providers- 06-24-14 dgm OVERVIEW OF THE PROPOSAL PROCESS PRELIMINARY & FINAL PROPOSAL SUBMISSIONS Interested external operators need to inform David Meckley (meckldav@ycs.k12.pa.us or cryyork@outlook.com ), the CRO, and Richard Snodgrass (snodgric@ycs.k12.pa.us), the District Business Manager, no later than Friday July 11 of their intention to submit a proposal. This preliminary response should include: • School(s) the operator proposes to take over in the 2015-2016 school year • School(s) the operator proposes to take over in subsequent school years • Services the operator proposes to provide The district will respond to operators with an estimated income schedule to inform their proposal within 7 days. Completed proposals from external academic providers will be due by Friday August 1 at 5 p.m. EDT. Completed proposals and attachments should be emailed to Board Secretary Mindy A. Wantz at wantzmin@ycs.k12.pa.us. Page 4 of 24 RFP External Academic Providers- 06-24-14 dgm PROPOSAL REVIEW & SELECTION The Community Education Council (CEC), which was created when the district’s Recovery Plan was adopted in order to create a performance-based community education model to work with the Board, District, and CRO, will conduct an initial review of proposals. The CEC will then make recommendations to the Board regarding which proposal(s) should be considered as finalist(s). The Board will select finalist(s), review their proposal(s) with District input, interview leadership team(s), negotiate terms for contract(s), and finalize contract(s). The School Board will select the best-qualified external operator(s) consistent with the provisions of the Recovery Plan. Timeline: RFP released July 2 Providers inform district of intention to respond July 11 District provides estimated income schedule to providers July 18 Proposals due August 1 CEC reviews proposals and recommends finalists to Board August 22 Review proposals and interviews finalists September 12 Public hearing process for Board to review and interview finalists September 30 Board finalizes and approves contract(s) with providers October 31 Respondents should assume that their proposal will be a public document. If there are details (e.g. academic models, program descriptions, financials) that operators consider proprietary, please note that in your proposal and those section(s) will be reviewed for removal before any public release. Page 5 of 24 RFP External Academic Providers- 06-24-14 dgm DEFINITIONS TO INFORM PROPOSAL DEVELOPMENT • Externally operated schools will be charter schools with their own community based governance board(s). The operator(s) will enter into contract(s) with the District to provide educational services to all students in selected buildings and be responsible for meeting agreed upon academic, climate, and financial goals. • The District plans to provide a fixed amount of funding per student tied to the District's available revenue in lieu of the current expenditure-based charter funding formula. Respondents must inform the district of their intent to submit a proposal by July 11 (see Preliminary & Final Submissions section above for details) to receive an estimated income schedule. • THE DISTRICT is targeting the 2015-16 academic year as the start-up year for using external operator(s). Respondents can offer to operate an individual school building, multiple school buildings, or the entire portfolio of school buildings. Respondents may also propose increasing the number of schools they operate in subsequent school years. • Operators must provide education services, either directly or by contract, to all students in the buildings selected. • Operators will be required to use District buildings. The estimated income schedule will include information on facility funding and responsibility for maintenance and/or capital improvements. Final amounts will be determined in discussions between the District and selected operator(s). • As appropriate according to Federal rules and regulations, the District will allocate student based Federal funding to the provider based on eligible students in the building being operated by the provider. • Within these financial constraints, operators will be able to implement their educational model and curriculum without hindrance, including the ability of the operator to recruit, retain, and manage staff and administrators for all buildings operated. • External operators will be required to meet growth targets on the District’s current School Performance Profile (SPP) achievement levels as reported to the Commonwealth of Pennsylvania, including the performance of special student populations. A summary of these goals are included in Appendix B. There are also detailed benchmarks for each building showing all components of the SPP which are available upon request. • External operators will be required to administer an annual school climate survey selected by the District. • In the event that operator(s) are selected for all buildings, the District will retain a Superintendent and business office as well as special education administration. The provision of additional services by the District (e.g. transportation, building maintenance, security, food service, custodial) will be determined via negotiation between the District and selected operator(s). Page 6 of 24 RFP External Academic Providers- 06-24-14 dgm • Unless an Operator demonstrates an interest and ability to provide such services, the District will continue to manage out-of-district-placements, the existing special education arrangement with the Lincoln Intermediate Unit, and alternative education. • Operators may provide before/after school care services and/or pre-K services if desired, using the estimated income schedule described above, supplemented by external sources, if relevant and desired. • Operators must demonstrate capacity to comply with local, State, and Federal regulations. The District will remain the Local Education Agency for all school buildings and continue to submit all relevant reports to State and Federal regulatory agencies. As such, Operators must submit relevant data using a Student Information System approved by the District on a timely basis. • Building-level and district-wide parent/stakeholder councils (Community Education Council and School Advisory Councils) will help select, evaluate, and provide ongoing feedback to external providers at each school building. • The School Board will select the best-qualified external operator(s) consistent with the provisions of the Recovery Plan. Any additional questions about governance, funding, or other topics should be directed to: • David Meckley, CRO, at meckldav@ycs.k12.pa.us or croyork@outlook.com • Dean Kaplan, consultant to the CRO, at kapland@pfm.com Page 7 of 24 RFP External Academic Providers- 06-24-14 dgm FORMAT & SUBMISSION INSTRUCTIONS • Applications should be emailed to THE DISTRICT with the organization, file format, and naming conventions described below to facilitate the review process. Each appendix below should be a single document. Appendix documents in bold must be included with your response. Other documents are recommended where available to help reviewers more thoroughly understand your organization and proposal. o Proposal narrative (MS Word) o Appendix 1: Curriculum & Instructional Design (MS Word or PDF)  Student policy (e.g. promotion, graduation) documents o Appendix 2: Support for Learning (MS Word or PDF)  Discipline policy documents  Student, parent, and/or teacher agreements  School calendar  Acceptable technology use policy documents o Appendix 3: Family & Community Involvement (MS Word or PDF)  Letters of support from community organizations o Appendix 4: Performance History (MS Word or PDF)  State accountability data  Audited financial statements o Appendix 5: Budget workbook (MS Excel)  Planning year operating budget  2 year operating budget  5 year operating projection  1 year monthly cash flow projection o Appendix 6: Financial Policy Documents (MS Word or PDF)  Financial procedures and controls o Appendix 7: Human Resources Documents (MS Word or PDF)  Organizational chart and leadership job descriptions  Leader background documents (e.g. bio or resume)  Employment policy (e.g. evaluation rubric, dispute resolution) documents  Board policy (e.g. code of conduct & conflict of interest) documents • The proposal narrative must be typed with 1-inch page margins and 11-point Calibri font, singlespaced. Not counting attachments, proposal narratives should be no more than 60 pages. Each proposal narrative section (Executive Summary, Academic Model, Goals, etc.) should begin on a separate page. Each narrative sub-section should be separated by sub-headings. • Appendixes (1 through 7) should each be a consolidated document. For example: leadership job descriptions, leader bios, and board policies should be combined into a single document to be submitted as Appendix 7. Page 8 of 24 RFP External Academic Providers- 06-24-14 dgm • Files should be named as follows: o o YourOrgName_York_Narrative_2014XXXX YourOrgName_York_Appendix_X_2014XXXX As an example, a proposal from Nike submitted on 7/31/2014 should be saved and sent with the following file names: o o o Nike_York_Narrative_20140731.docx Nike_York_Appendix_1_20140731.pdf … • Review all elements of your application for completeness before submitting. • Submissions should be sent to Board Secretary Mindy A. Wantz at wantzmin@ycs.k12.pa.us • Late submissions will not be accepted. Page 9 of 24 RFP External Academic Providers- 06-24-14 dgm APPLICATION CONTENTS EXECUTIVE SUMMARY In approximately 4 pages, please provide a descriptive narrative summary of the key features of your proposal for the District. This should include information such as: • School(s) you propose to operate in York in 2015-2016 and subsequent school years • Outcomes you expect to achieve in York • Key components of your organization’s educational model • Values, approach, and leadership accomplishments of your organization’s leadership team – especially those that will be directly involved with launching a school(s) in York • Reasons why your organization wants to come to York and how your model would address the community’s needs • Key supporters, partners, or resources your organization will leverage to be successful in York Page 10 of 24 RFP External Academic Providers- 06-24-14 dgm ACADEMIC PLAN OVERVIEW MISSION & VISION The mission of your organization should describe the purpose of your organization’s schools, including the students and community to be served, and the values to which you will adhere while achieving that purpose. The vision of your organization should describe what success looks like for students and the school community as a whole. These should serve as the foundation for the entire proposal. Ideas to convey: • How will the mission and vision inform daily activities for students, teachers, and families? TRANSFORMATIONAL CHANGE The Board and CRO are committed to seeking transformational change for the students and community in York. Proposals should include information such as: • • • • Your organization’s prior experience taking over and/or turning around underperforming school(s) and specify which (if any) were geographic conversions with similar demographics Your organization’s approach to education Summary of fundamental features of your organization’s educational model: o Programs (e.g. curriculum, PD, afterschool, parent involvement) o Principles (e.g. no excuses, individualized learning) o Structures (e.g. blended learning, small learning communities) Mechanisms by which these features will influence student success, citing research and data from other schools where possible Page 11 of 24 RFP External Academic Providers- 06-24-14 dgm GOALS & STUDENT ACHIEVEMENT EXPECTATIONS • What will be the goals for your organization’s school(s) in York? o These are general aims that could be academic, non-academic, or organizational – and should be have specific targets o • • • • Goals must include targets at 1, 3, 5 years on Pennsylvania’s School Performance Profile (SPP) that, at a minimum, meet the targets included in Appendix B. A detailed breakout of all the components of the SPP are available for each building upon request. Besides state assessments, what assessment tools will your school(s) use to ensure students are making academic progress? How will they be used throughout the academic year? What is your plan to communicate progress to the School Board? The goals may also include gateway measures (e.g. % of 9th graders accumulating enough credits to graduate on time, % of 3rd graders w/ grade level reading, __% enrolled and/or passing AP/IB courses) The goals may also include leading indicators (e.g. attendance, promotion, college acceptance/persistence) The proposal should include information on how data for these goals will be collected, stored, and reported Page 12 of 24 RFP External Academic Providers- 06-24-14 dgm CURRICULUM & INSTRUCTIONAL DESIGN • Please describe the instructional strategies your organization plans to employ and why they’re well-suited to the York community • What curricular resources does your organization plan to use in York? ◦ This could include textbooks, online content, a scope & sequence, and/or lesson plans already developed • How will your organization identify the needs of all students, including English Language Learners (ELL) and Special Education (SPED) students? ◦ What research-based programs, strategies, and supports will your organization provide to meet those needs? ◦ This should include plans to meet the needs of students in least restrictive environment possible • What is your organization’s approach to remediating academic underperformance? • How will your school(s) identify and differentiate to meet the needs of intellectually gifted students to extend their learning? • This section should also describe your organization’s policies surrounding student advancement ◦ Promotion / retention policies as well as graduation policies (where applicable) can be described here and included in full in the Appendix Page 13 of 24 RFP External Academic Providers- 06-24-14 dgm SUPPORT FOR LEARNING • Please describe how your organization would use the 2014-2015 school year to plan for operations beginning in the 2015-2016 school year ◦ This should include hiring school leaders, staff, developing curriculum, and creating relevant policies to be included in final agreement with the District • School Organization & Culture ◦ How do your organization’s existing schools establish a culture that encourages students to improve their self-motivation? ◦ How do you work to ensure a positive environment for all - including ELL, SPED, gifted, and Alt Ed students? ◦ Please describe how your organization’s instructional plan ▪ What is done to ensure instruction is organized, intentional, engaging, and challenging? ▪ How will you create a school(s) with a performance-driven culture that uses data to inform decisions about instruction and the organization of students? ◦ Please describe your organization’s approach to Leadership Planning ▪ How will leaders guide instructional staff to improve teaching & learning, including through the collection and interpretation of classroom data? ▪ How does your organization plan for ongoing professional development and evaluate its effectiveness? ▪ How will you develop a pipeline for leaders? ◦ Does your organization have a plan for how to acculturate students that enter your school(s) mid-year? ◦ Is there a grievance policy for parents and families, including those related to Individualized Education Programs (IEP) for SPED students? • Safety, Order & Discipline ◦ How does your organization ensure a safe and orderly environment? ▪ Please include data on safety and discipline from your organization’s existing schools ◦ What is the philosophy at your organization regarding student behavior and discipline, including for SPED students? ◦ Please describe proposed discipline - as well as suspension and expulsion - policies by relevant grade span and include existing policies in the Appendix ◦ Are there any agreements your organization has created for students, parents, and teachers regarding academic and behavior expectations? ◦ How do you plan to meet the applicable requirements for reporting truancy? • Structure of school day and year ◦ Please describe the planned number of instructional days, length of day, structure of the day/week, ongoing professional development, and after school programming ▪ Example bell schedule or day in the life descriptions for students and teachers can be included in the Appendix ◦ Please include information on an example annual calendar from other schools in your organization, including information on assessment schedules, professional development days, and parent-teacher conferences Page 14 of 24 RFP External Academic Providers- 06-24-14 dgm • If relevant to your organization’s instructional model, please describe your plan for leveraging education technology ◦ What equipment and services will be needed to implement the curriculum? ◦ What equipment would students and faculty have to provide or would be provided by the school? ◦ What technology support will be offered to ensure access for all students? ◦ What back-up plans will be in place if equipment, software, or connectivity problems occur? ◦ Please describe your organization’s philosophy on acceptable use of technology and include available an example policy in the Appendix if available ◦ What data protection and recovery procedures does your organization employ in the event of system failures? Page 15 of 24 RFP External Academic Providers- 06-24-14 dgm FAMILY & COMMUNITY INVOLVEMENT • What role have any parents, families, and York community members played in developing your organization’s proposal? ◦ Any letters of support can be included in the Appendix • How will your organization engage families and community members in York between approval and opening of school(s)? • How will your organization engage parents and families in the life of the school? ◦ This could include family school partnerships and commitments or volunteer activities the school will seek from, offer to, or require of parents ◦ Examples of parent and family engagement efforts in your organization’s schools can be included here or in the Appendix • What community resources does your organization expect to make available to students and families in York? ◦ This could include partnerships with community organizations, businesses, or other educational institutions your organization has or is pursuing ◦ Please include the nature, purposes, terms, and scope of services if available – as well as evidence of support from community partners in the Appendix • Please include any ties to and/or knowledge of the York community that your organization and leaders have • Please identify any organizations, agencies, and/or consultants that would be partners in planning and establishing your school(s) in York ◦ This should including current and planned roles and resources they plan to contribute to the schools’ development Page 16 of 24 RFP External Academic Providers- 06-24-14 dgm BUSINESS PLAN • Please include a profile of the founding and/or leadership group of your organization ◦ This should focus on those who will play a substantial and ongoing role in the development, governance, and operation of school(s) in York ◦ Include any had direct experience at existing school(s) operated by your organization or a school that closed, including their involvement and circumstances that led to closure ◦ Include any founding group members who are from the local area and their connection to York • Please include information on your organization’s planned administrative structure for operating in York ◦ Organizational chart(s) for school and management organization in the Appendix ◦ This should also include information concerning how teachers, students, and families will have input in decision making • Performance History of your organization’s schools must be included ◦ Include a list of schools managed by your organization and state accountability data for each school. A narrative description of your organization’s results should be in your proposal with documentation in the Appendix ▪ Include all subgroups (defined by NCLB and PDE) served by grade level ▪ Include data on achievement gaps and progress closing them ▪ Should include comparison to other schools in the state - and ideally to schools serving similar demographics to those operated ▪ Non-academic indicators – such as attendance, retention, graduation, suspensions/expulsions, and waiting lists – can be included ▪ Descriptive information - grades served, number of students, years open, demographics, and student/staff attrition – should be included ▪ Additional evidence that your organization’s proposed model has been effective in raising student achievement can be included in the Appendix ◦ 3 years of audited financials for your organization must be included ◦ Disclosure of any schools operated that have been closed, or any sanctions short of closure such as conditional renewals, withdrawals/non-opening of schools, and compliance violations must be included ◦ Any negative publicity York would discover researching your organization, including the circumstances that led to this publicity should be included • Financial plans for your organization in York based on the estimated per student amount that will be provided by the District July 18, 2014 must be included ◦ Proposed budget for the planning year, a 2 year operating budget, 5 year operating projection, and year 1 monthly cash flow projection ▪ Please include what contingencies your organization would plan for if per-pupil amounts are less than predicted ▪ Include any anticipated transfers to organization or its affiliates (e.g. management fee, repayment of start-up loan) ▪ Budgets to be provided in format provided with this RFP Page 17 of 24 RFP External Academic Providers- 06-24-14 dgm (Note: See Overview of the Proposal Process above for details on how to receive an estimated income schedule for your organization to feed this budget) ◦ ◦ ◦ ◦ Please include any planned fundraising efforts and evidence of fund-raising successes of your organization has had in the past Please include information on your organization’s financial management and accounting systems and procedures, including: ▪ Procedures & fiscal controls to ensure accountability ▪ Cash flow management plan ▪ How resources will be segregated from those of affiliate/parent organization Include information on types of liability insurance and levels of coverage sought Include plan for conducting annual audits and discussion of prior audit results for your organization • Human Resources information must be included in the proposal ◦ Description of key leadership roles ◦ Names and qualifications of leaders in those roles OR interim leader backgrounds and information on recruiting process for key roles ◦ Criteria for hiring teachers, administrators, and other school staff that will meet or exceed NCLB requirements ◦ Staffing plan for your organization’s school(s) in York ▪ This should include anticipated number of staff members/positions and how they’ll be organized (including student/teacher ratios) and include special education teachers to serve York’s SPED population ▪ Plans for teacher retention and professional growth – including retention data from other schools ◦ Employment policies ▪ Description of policies related to salaries, contracts, hiring and dismissal, evaluation, dispute resolution, and benefits with documents on policies and rubrics included in the Appendix ▪ Policies on equal employment opportunities • Board Recruitment, Agreements, & Conflict of interest Policy ◦ Include a plan for board recruitment in York ◦ Board code of conduct and other agreements board members would sign such as conflict of interest policies in the Appendix Page 18 of 24 RFP External Academic Providers- 06-24-14 dgm APPENDIX A – SCHOOL DISTRICT OF THE CITY OF YORK BACKGROUND INFORMATION The following general information regarding the School District of the City of York is provided as background for potential external service providers. Addition information about the school district can be obtained from: • • • District website www.ycs.k12.pa.us CRO website www.ycsdrecoveryplan.org PDE website www.pde.state.pa.us Demographics • List of schools in the District, with enrollment and building capacity Building Davis Devers Ferguson Goode Jackson McKinley Lindbergh Education Center William Penn Hannah Penn • Grade Level K-8 K-8 K-8 K-8 K-8 K-8 Alternative Education 9-12 K-8 Building Capacity 700 700 750 800 650 700 162 1,883 1,400 Building Age 1929/1952 1949/64/93 2010 1955/93 1914/57/2013 1917/57/70/2011 1875/1896/2009 2006 1959/1998 List of other institutions attended by District residents (charters, out of district placements, alt ed, voc ed, etc.) Name of School York Academy Regional Charter School Helen Thackston Charter School New Hope Academy Charter School Crispus Attucks Youthbuild Charter School Lincoln Charter School York County School of Technology • Enrollment 628 617 862 718 591 608 43 880 0 Type of School Charter Charter Charter Charter Charter Vocational School Enrollment from York City School District 200 610 700 *expected to close in June 2014 90 680 400 Demographic makeup (income, ethnic, etc.) District Enrollment Geographic Size Households Title One Economically Disadvantaged English Language Learners Special Education District Provides Transportation Charter School Enrollment Page 19 of 24 4,947 5.3 Square Miles 16,137 All buildings 86.92% District wide 22.62% District wide 22.09% District wide 5% + special education 2,293 RFP External Academic Providers- 06-24-14 dgm Academics • Building-by-building achievement information from recently-released School Performance Profiles (Districtoperated and charter schools) Building Davis School Devers School Ferguson School Goode School Jackson School McKinley School Lindbergh Education Center William Penn High School York Academy Regional Charter School Helen Thackston Charter School New Hope Academy Charter School Crispus Attucks Youthbuild Charter School Lincoln Charter School York County School of Technology Building Level Academic Score* 61.2 56.6 44.8 39.5 49.4 42.8 NA 42.7 67.7 57.5 46.8 NA 59.9 63.7 *Based on 2012-13 performance. Detailed performance information available on Pennsylvania Department of Education (PDE) website. Finances Category Revenues Local State Federal Total Revenues Expenditures Instructional Support Non-Instructional Services Debt Service Budgetary Reserve Total Expenditures Net Page 20 of 24 2014-15 Budget ($) 34,863,236 75,668,933 5,700,657 116,232,826 80,241,254 23,290,317 715,553 11,485,702 500,000 116,232,826 0 RFP External Academic Providers- 06-24-14 dgm APPENDIX B Academic Performance Benchmarks Page 21 of 24 RFP External Academic Providers- 06-24-14 dgm School District of the City of York - 3 Year Performance Expectation Summary (6.18.14) District York City York City York City York City York City York City York City York City York City York City School 201213 2013-14 PR 201314 201415 201516 3 Year Expected SPP Improvement NA 46.5 NA 53.0 59.4 64.9 18.4 PKF - 12 Davis School 61.2 64.8 67.1 74.8 78.7 17.5 PKF - 8 Devers School 56.6 60.7 63.7 68.6 73.1 16.5 PKF - 8 Ferguson School 44.8 50.2 54.8 59.1 64.5 19.7 PKF - 8 Goode School 39.5 45.4 50.7 56.4 62.1 22.6 PKF - 8 Hannah Penn NA NA NA TBD TBD TBD PKF - 8 (New school in 2014-15) Jackson School 49.4 54.2 58.2 65.4 70.3 20.9 PKF - 8 McKinley School 42.8 48.3 53.2 58.9 64.3 21.5 PKF - 8 William Penn SHS 42.7 NA 52.1 58.6 64.2 21.5 9 - 12 Lindbergh Education Center NA NA NA NA NA NA EUG, 6 - 12 (Alt Ed - Closed in 2013-14) Grades Offered/Comments Expectation Guidelines 1. Improvement expectations for all performance measures (except graduation rate and AP/IB/College Credit) were based upon closing the gap between the 2012-13 performance measure and 100 by half over 6 years. For 2013-14, the expectation was to meet 70% of this annual requirement; 2014-15, 85% of this annual requirement; 2015-16, 100% of this annual requirement. Since Davis School did not have an attendance rate in 2012-13, attendance was set at 90.00 as the expectation for 2013-14 PR and 2013-14. In addition, English Language Arts (ELA) replaces Reading and Writing in 2014-15. The factor weightings assigned to Writing are reallocated to ELA/Literature. For Academic Growth/PVAAS for William Penn SHS, since there was no Academic Growth/PVAAS performance measure in 2012-13, a baseline value of 50.00 was used for each subject to determine the Page 1 of 24 RFP External Academic Providers- 06-24-14 dgm expected increase in 2013-14. 2. The expectation increase from 70% to 100% is designed to give schools a fair opportunity to work with ARLs and implement interventions. over 3 years. 3. The expectation for improving graduation rate is to reduce the gap between the rate for the previous year and 100 by 10%. This is in line and slightly more stringent than required for the ESEA AMO. If AP/IB/College Credit is less than 100 for the performance measure, the expectation is to increase offerings by 1 core area each year until a performance measure of 100 is attained. 4. Extra credit expectations remained constant for 2013-14 (from 2012-13 performance). For extra credit measures except AP 3 or higher, the expectation for 2014-15 is 20% of the percent proficient or advanced; 2015-16, 25% of the percent proficient or advanced. 5. Extra credit for AP 3 or higher for 2014-15 is an increase of 20% from the previous year; 2015-16, an increase of 25% from the previous year. If the previous year is zero, a fixed value of 10% is used. 6. For schools with promotion rate, the impact of that promotion rate added in for 2013-14 is calculated and displayed independent of improvement expectations for all other performance measures. This value was set at 95% for all schools. 7. For schools with a new school number, closing the achievement gap measures will reset using the year the new school number was assigned as the baseline year. 8. Each school has a worksheet with multiple tabs showing each performance measure expectation for each year. Page 2 of 24 RFP External Academic Providers- 06-24-14 dgm Page 1 of 24 RFP External Academic Providers- 06-24-14